After completion of the Schedule J, any expenses reported on Schedule J in column F(a), G or H without an approved contract number entered in Column A will be considered non-aidable transportation expenses and will be excluded from the calculation of Transportation Aid. If the transportation contract has not yet been assigned a number you may enter the expenses without the contract number however, if the contract has not been approved by Educational Management Services, but a contract or extension number is available to you when completing the schedule, you must enter it in Column A. BOCES-provided transportation services that do not include student transportation (Emergency Communications Services, Transportation Supervisor’s Office Services, etc.) should instead be claimed on Schedule I.Ĭontract Number - Indicate the letter and the 6 digit contract number with possible letter at the end which was assigned to the contract by the Educational Management Services Unit of the State Education Department, not the district assigned number. BOCES-provided student transportation contracts should be reported on this Schedule and coded in the ST-3 in code A5581.49.Contracts for transportation provided by parents should be coded in the ST-3 in code A5540.4 and reported on this Schedule.This expense should be reported as a regular operating expense. GPS systems and software purchased for use on contract buses are not a transportation aidable expense and should not be recorded in any transportation account code or on any transportation Schedule.Summer 4408 transportation contracts will not be listed in the Show All Contracts Table (if you click Show All Contracts) and will show as unapproved on Schedule J. ![]() Contracts for summer school for students with disabilities under Section 4408 of the Education Law should be recorded in the Special Aid Fund F5541.4, F5551.4 or F5582.4 and not claimed for aid on Schedule J.Contracts for maintenance of school buses which are recorded on the ST-3 in either A5510.4, A5530.4 or A5510.49 (BOCES maintenance costs), should NOT be recorded on this schedule.If bus attendee costs are in addition to the basic contract amount, show costs as a separate contract immediately below the basic contract amount identified by the contractor's name followed by "Attendee".If fuel costs are in addition to the basic contract amount, show such costs as a separate contract immediately below the basic contract amount identified by the contractor's name followed by "Fuel". Fuel for transportation contracts should be coded in the ST-3 in codes A5540.4 and A5581.49 and reported on this schedule. ![]() Schedule J: Trans Contract Expenses Schedule J: Trans Contract ExpensesĬlick here for information on New Transportation Contract Expense Claim Process
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